Price Listing & Approval Workflow System

Platform Features

1. Admin Price Upload

• Upload daily price lists for all products.

• Define region, zone, and area-level pricing.

• Bulk upload support via Excel/CSV/API.

2. Approval Workflow (Multi-Level Hierarchy)

• Admin uploads →

• Area Manager reviews (local validation, adjustments).

• Regional Manager approves/reverts/rejects.

• Zonal Head finalizes zonal alignment.

• Central Pricing Team provides corporate-level approval.

• Distributors receive final approved prices.

• Options to approve, reject, or revert at each level.

3. Role-Based Access & Notifications

• Different user roles (Admin, Area Manager, Regional Manager, Zonal Head, Central Team, Distributor).

• Real-time notifications for pending approvals or rejections.

• Escalation alerts if approvals are delayed.

4. Price Control & Validation

• Margin and cap validation rules to prevent errors.

• Region-specific workflows configurable by admin.

• Version history for tracking changes at every level.

5. Reporting & Audit Trail

• Approval logs with timestamps and approver comments.

• Historical pricing reports for compliance and strategy.

• Exportable insights (Excel, PDF, CSV).

6. Integration & Accessibility

• API integration with ERP, sales, or distributor apps.

• Web portal + mobile app for easy access.

Stakeholder Benefits

For Admin / Pricing Team

• Centralized upload and tracking of price lists.

• Reduced errors with multi-level validations.

• Transparent view of approval progress.

For Area Managers

• Ability to validate prices for their area.

• Localized control before escalation to higher levels.

For Regional Managers & Zonal Heads

• Structured oversight of area-level and regional pricing.

• Power to approve, revert, or reject submissions.

• Better alignment of pricing strategies across regions/zones.

For Central Pricing Team

• Final authority to standardize and approve prices.

• Ensures compliance with corporate pricing policies.

For Distributors

• Access to final, approved, error-free prices on time.

• Increased trust with transparent and standardized pricing.

For Management

• Clear visibility into bottlenecks in the approval process.

• Reliable historical data for analysis and strategy.

• Improved governance and market responsiveness.